MatriXamc specializes in catering to your organization's individuality. We pride ourselves in customizing every service to meet your organization’s specific needs; including meeting and trade show management and development, site selection and financial oversight for educational and incentive meetings. Our team hasbeen providing conference services to clients since 1999; ranging from 2,300 - 80 attendees in size.
Pre-planning Services
Site selection and contract negotiation
Development and distribution of promotional materials
Schedule and program creation
Printed materials development
Speaker contract negotiations and needs management
Oversee vendor contracts
Budget and financial management
Conference Management Services
Online promotion, printed promotion, social media campaigns
Design and manage online registration
Exhibit organization and promotion
Sponsorship program development and commitment growth
“Dine-around's”, spousal and golf programs
Develop proceedings (notes both printed and digitally)
Communications with sponsors and on-site promotion
Registration database management and name badges
Budget and financial management
Accounts payable and receivable
Facility management— contracting rooms, set-up, audio/visual, banquets, room assignments, pre-conference meetings with staff, meeting scheduling, exhibit shows, etc.
All communications with your organization, meeting facility, registrants, vendors, etc.
Office support—written and verbal communications; e-mail, fax, (can offer separate phone lines)
Management of bulk mailings and printed materials
Travel arrangements
Wrap-up Services
Develop, administer and report on satisfaction surveys
Administer wrap-up meetings with facility
Supply all final reports— meeting statistics, financials, survey reports, all wrap-up and final bills
Continuing Education Development
Online Services
Online attendee/exhibitor/speaker registration system administration
Event lead retrieval management
Online call for papers process, review and acceptance management
Wet Lab Management
Support of professional CE and training programs; oversight of wet lab planning and administration
Vendor/equipment procurement and coordination (have managed over 25 concurrent labs)
Work with agencies to ensure health and safety standards are met
International Management Services
Vendor/facility site selection management
Customs and currency oversight relative to international events
Airlift analysis of prospective sites relative to organizational demographics
All above mentioned services